Privacy Policy
Who we are
Our website address is: https://schools.specialolympics.com.au.
What personal data we collect and why we collect it
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
Like most website operators, Special Olympics Australia collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. Special Olympics’ purpose in collecting non-personally identifying information is to better understand how visitors use Special Olympics’ website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
We may share, transfer or disclose personal information we collect about you, including email addresses, with our local Special Olympics Australia offices for the above purposes.
We may outsource to an external third party provider a function or service (including insurance, marketing and fundraising functions) relating to the purpose for which you provide personal information. This may include use of services outside of Australia (e.g. hosted services) which may involve the transfer or disclosure of your personal information to recipients in countries other than Australia, including the United States of America. Where we do so, we may give the third party recipient access to your personal information, but only for the purpose of enabling them to fulfil their responsibilities to provide the service or function for which they have been engaged. Any disclosure of your personal information to a third party service provider will be subject to appropriate restrictions and security to protect your data in accordance with this Privacy Policy.
We may also share your personal information with volunteers and other persons to the extent required to conduct our charitable activities (e.g. for event coordination purposes.
We may also disclose personal information we collect about you to third parties to comply with our mandatory reporting requirements, for example we may disclose certain information regarding our athletes to Special Olympics International (our accrediting body) and the Australian Sports Commission (our major funder).
Website visitor information is used for Special Olympics Australia purposes only and will not be sold to third parties.
Additional information
How we protect your data
We care about the security of your information. We take reasonable steps to protect personal information we hold about you from misuse, interference and loss and from unauthorised access, modification or disclosure. These steps may include storing your data stored in a secure environment only accessible by authorised personnel and requiring third parties who have access to or who use your personal information in order to provide services to Special Olympics Australia (including volunteers) to take reasonable steps to keep personal information secure.
We also use secure server technology for our online donation process. We use services that utilise high-grade encryption software and the https security protocol to communicate with your browser software.
Industry regulatory disclosure requirements
If you have questions or complaints about our privacy practices or procedures or if you would like to request to access or correct personal information we hold about you, please contact us using one of the following options:
- Email us at: info@specialolympics.com.au
- Send mail to the following postal address:
Special Olympics Australia
Attn: Office Manager
Building 1, Level 3, 3 Richardson Place, North Ryde NSW 2113
Please include your full name and address, and full details of your request in your message. To change or modify your address, please provide both the old and new address in your correspondence.
We will do our best to respond to all reasonable requests in a timely manner. If you do not receive a response to your request in thirty (30) days or are otherwise unsatisfied with our handling of your request, you may lodge a complaint with The Office of the Australian Information Commissioner. Details of how to make a complaint are located at www.oaic.gov.au.